Working conditions:
Placement: Sumbawa, NTB
What will you do?
Undertake a variety of clerical functions to provide accurate, timely, typing recording and sorting incoming & outgoing correspondence
Secretarial functions include Travel Arrangements & Expense claims.
Process invoices; purchase orders; prepare expense claims; administration of petty cash; maintain stationary budget; and process timesheets
To support IT team in order to regularly ensure the completeness of individual shipping document by using check list.
Arrange delegation of authority into SAP, arrange BRMS, coordination with IT department related to IT related facilities.
Compiling Roster information (including leave), Meeting arrangements, managing office supplies & arranging safety meetings.
Providing support to visitors such as preparing PPE, arranging transportation and accommodation, applying for pit permit requests, ISS function requests etc.
Proactively and promptly notify supervisor or senior colleagues of concerns or problems which may occur.
Coordinate meetings or events which may include preparing agendas, invitations, catering, note/minute taking, distributing actions and general organisational support
Operate office machines such as telephone, photocopier and scanner
Take care of the office workspace, mail and office equipment
Contact to other departments whenever required by the team members.
Maintain and update document control system, prepare documents transmittal for all distribute documents, logging all received documents, reproduce and issue documents, maintain and update hardcopy and softcopy documents in Technical Document Control (TDC) system.
Supports of technical teams, departments and projects in the filing and storing of project related documentation. Documentation may be of a confidential or sensitive nature and needs to be stored in line with company and industry guidelines.
Manage, compile, store and process information data and wholes documents of Mine Project effectively, so that they can be found and submitted quickly to document users.
Manage, control whole Project Technical documents in the document storage system in compliance with applicable international standard requirements, by collaborating with internal & external ISO auditors.
Other duties as assigned.
What we need?
Min. Bachelor Degree or equivalent experience in administration
Holder of a Certified Document Controller Training Course; ISO 9001 Standard Holder of a Certificated training course ISO 9001.
Certificate II, III, IV in Business Administration.
Having minimum 3-5 years of experience in similar role as Admin/Document Controller in Technical Document Control management experience in EPC and or Processing Plant/Fixed Plant Construction.
Advanced Knowledge of Microsoft Office software (Word, Excel and Email outlook)
Able to operate Supplier Data Management System SDMS, Share Point Application
Good Bahasa and English communication skill (verbal & writing).
Good Behaviour/Attitude to comply with Government and Company Regulation.
Team and customer services-oriented skills.
Strong leadership and organizational.
Scheduling & time management skills.
Excellent communication skills in English both verbal and written and computer literate.